Providing your personal data to Essex Law Limited
We will tell you if providing some personal data is optional, particularly if we ask for your consent to process it. In all other cases we will only collect and hold the minimum amount of data that we need from you for the purpose for which we are collecting it.
The types of personal data we collect and use
We will use your personal data for the reasons set out in the section “The legal basis and purpose”, and, if you become a client of the firm, to provide our service to you. We will collect most of the data we use from you directly. Where we collect personal data indirectly the sources are detailed below.
Clients and prospective clients
If you ask us to quote for our services and/or become a client of Essex Law Limited we will collect the following details:
We may have received your details from a third-party introduction or be an opposing party in a dispute.
If you are a professional contact of Essex Law Limited, we will store the following information:
Third party sources of your data:
If you have visited our website we will have told you about the cookies that we use and their purpose and asked you to set your own preferences in relation to these cookies. We use Google Analytics.
Our website may contain links to other websites. This information notice only applies to www.essexlawlimited.com and data collected from it. When you visit other websites you should read their privacy notice.
Subject to applicable laws we will monitor emails, text messages, social media messages and other communications with you in relation to our dealings with you. We may monitor telephone calls but will always tell you if we intend to record a telephone call. Our monitoring is for regulatory compliance, self-regulation, supervision and quality control and training purposes, to protect the security of our communications systems and to check for obscene content. We may also monitor progress on your matter where necessary and this is justified by our legitimate interests or legal obligations
The legal basis and purpose
Essex Law Limited will process your personal data in the following ways:
(a) Consent: you have given clear consent for us to process your personal data for a specific purpose.
(b) Contract: the processing is necessary to enter into the contract you, or because you have asked us to take specific steps before entering into a contract.
© Legal obligation: the processing is necessary for us to comply with the law (not including contractual obligations).
(f) Legitimate interests: the processing is necessary for our legitimate interests or the legitimate interests of a third party unless there is a good reason to protect your personal data which overrides those legitimate interests.
We have identified these on a lawful basis to assess whether we can, process your data or pass your details to a third party.
Sharing of your personal data
Subject to applicable data protection law we may share your data with, for example:
Your personal data may be transferred outside the UK and the European Economic Area but only to countries which have adequate protections for personal data under applicable laws.
Criteria used to determine retention periods
Whether or not you become a client the following criteria are used to determine how long we will keep your data for:
Retention in case of queries: We will retain your data as long as necessary to deal with any queries you might have (about your enquiry or quote for example)
Retention in case of claims: We will retain your data for as long as you might legally bring a claim against us
Retention in accordance with legal and regulatory requirements: We will retain your personal data after your file is finished based on our legal and regulatory requirements, e.g. anti-money laundering and terrorist financing regulations
Consent: if we are contacting you on the basis of your consent we will revisit your consent to be contacted after 12 months
Examples of retention periods:
Name and date of birth – Indefinite, in order to enable us to carry out conflict of interest checks in the future
Identification evidence – For at least 6 years after the end of the file or of our business
relationship with you, or such longer period as anti-money laundering and terrorist financing regulations may require
Payment information – For at least 6 years
Your rights under data protection law
You have a number of rights regarding the processing and storage of your personal data. Some rights do not apply in all circumstances.
Automated decision making and processing
We will not undertake any automatic decision making or profiling in relation to your personal data
We have a very strict policy on protecting your Personal Data:
Which third parties specifically see my data?
These companies process your data:
Selling of data
You can change your mind at any time and opt out by emailing us at email@example.com.
How you can update and access information
Please email us at firstname.lastname@example.org heading ‘Change my data’ – we will also write to you annually.
Changes to our information notice
This information notice is kept under regular review and any updates will be added to this page.
Essex Law Limited
ICO No. ZA513967